To configure the printer to send e-mail alerts, complete the following procedure:

Find the host name or Internet protocol (IP) address of the local e-mail server. If necessary, contact the system administrator for the name or IP address of the local simple mail transfer protocol (SMTP) server.

On the HP toolbox Device tab, click Settings.

Click the Settings tab, and then click Alerts on the navigational menu located on the left.

In Notification Distribution Lists, type the e-mail address (for example, name@company.com).

Click Apply. A screen appears stating that the selections have been accepted.

Click OK.

Click Media Path. A dialog box appears for selecting individual media path events for which to send e-mail.

A screen stating that the selections have been accepted appears. Click OK.

On the Settings tab, click E-mail on the navigational menu located on the left.

In the SMTP Server field, under Outgoing Mail, type the TCP/IP address (for example, 192.168.0.201).

In the Domain Name field, under Outgoing Mail, type the domain name. Ask the system administrator for this information. Typically, the domain name is the same as the company name followed by .com, such as hp.com.

Click Apply.

Click Security. In Security, select Outgoing Mail.

Click Apply.

To test the configuration, open the top cover of the printer, and then go to the computer to verify that an e-mail alert message was sent from the printer.

NOTE: If the host software does not support e-mail, this feature might not be available on the HP Color LaserJet 3500 series printer.

It is possible to configure the following:

The printer(s) to monitor

The alerts to receive (for example, alerts for paper jams, paper out, supplies status, and cover open)

The e-mail account(s) to which the alerts should be forwarded