Using the Hard Disk to Store Print Jobs

The HP Color LaserJet 4600, 4650, and 5500 series printer allows a job to be stored in the printer’s memory for printing at a later time. This is referred to as the job retention feature. NOTE: To use job retention, a hard disk drive must be installed in the printer and the printer driver must be properly configured. Also, HP recommends installing additional memory to support job retention features for complex jobs. 

Storing a print job

It is possible to download a print job to the printer’s hard disk without printing it. The job can then be printed at any time through the printer control panel. For example, personnel forms, calendars, time sheets, or accounting forms can be downloaded so that others can access and print them.

To store a print job permanently on the hard disk, select the Stored Job option in the printer driver when printing the job.

Quick copying a job

The quick copy feature prints the requested number of copies and stores a copy on the printer’s hard disk. Additional copies can be printed later. This feature can be turned on or off from the printer driver.

Proofing and holding a job

The proof and hold feature provides a quick and easy way to print and proof one copy of a job and then print additional copies. To store a print job permanently on the hard disk, select the Stored Job option in the printer driver when printing the job.

CAUTION: Make sure to uniquely identify jobs in the printer driver before printing. Using default names may override previous jobs with the same default name or cause the job to be deleted.

Printing stored jobs

Press MENU or (Select) to enter Menus.

Retrieve Jobis highlighted.

Press (Select) to select Retrieve Job.

Press (Down arrow) to highlight the appropriate User Name.

Press (Select) to select the User Name.

Press (Down arrow) to highlight a Job Name.

Press (Select) to select the Job Name.

Print is highlighted.

Press (Select) to select Print.

Press and (Up and Down arrows) to select the number of copies.

Press (Select) to print the job.

Deleting stored jobs

When sending a stored job, the printer overwrites any previous jobs with the same user and job name. If there is not a job already stored under the same user and job name, and the printer needs additional space, the printer may delete other stored jobs starting with the oldest. The default number of jobs that can be stored is 32. It is possible to change the number of jobs that can be stored from the control panel.

If the printer is turned off, all stored jobs are deleted. A job can also be deleted from the control panel, from the embedded Web server, or from HP Web Jetadmin. To delete a job from the control panel, use the following procedure:

Press MENU or (Select) to enter Menus.

Retrieve Job is highlighted.

Press (Select) to select Retrieve Job.

Press (Down arrow) to highlight the appropriate User Name.

Press (Select) to select the User Name.

Press (Down arrow) to highlight a Job Name.

Press (Select) to select the Job Name.

Press (Down arrow) to highlight Delete.

Press (Select) to select Delete.

Press (Select) to delete the job.

Private jobs

The private printing feature makes it possible secure a job with a Personal Identification Number (PIN). That job cannot be printed or deleted until the PIN is entered at the control panel. A lock symbol next to a job name indicates the job is private. Specify that a job is private from the driver. Select the Private Job option and type a 4-digit PIN. To avoid overwriting jobs with the same name, also specify a user name and job name.

Printing a private job

Press MENU or (Select) to enter Menus.

Retrieve Job is highlighted.

Press (Select) to select Retrieve Job.

Press (Down arrow) to highlight the appropriate User Name.

Press (Select) to select the User Name.

Press (Down arrow) to highlight a Job Name.

Press (Select) to select the Job Name.

Print is highlighted.

Press (Select) to select Print.

Press or (Up or Down arrows) to select the first digit of the PIN.

Press (Select) to select the digit. The number changes to an asterisk.

Repeat Steps 10 and 11 for the remaining three digits of the PIN.

Press (Select) when finished entering PIN.

Press and (Up or Down arrows) select the number of copies needed.

Press (Select) to print the job.

Deleting a private job

If the printer is turned off, all private jobs are deleted. A private job can also be deleted from the printer control panel. It is possible to delete a job without printing it or to delete it after it is printed.

Press MENU or (Select) to enter Menus.

Retrieve Job is highlighted.

Press (Select) to select Retrieve Job.

Press (Down arrow) to highlight the appropriate User Name.

Press (Select) to select the User Name.

Press (Down arrow) to highlight a Job Name.

Press (Select) to select the Job Name.

Press (Down arrow) to highlight Delete.

Press (Select) to select Delete.

Press or (Up or Down arrows) to select the first digit of the PIN.

Press (Select) to select the digit. The number changes to an asterisk.

Repeat Steps 10 and 11 for the remaining three digits of the PIN.

Press (Select) when finished entering PIN.

Press (Select) to delete the job.

© 2005 Hewlett-Packard